todo.vu support

Help pages, tutorials and tips about how to get the most out of todo.vu

Time and billing settings

This support page will walk you through key time and billing settings in todo.vu, including:

  • disabling time tracking
  • configuring your workspace’s default billing rate
  • configuring tax rates
  • setting up your billing report style (Business Time users only).

Be sure to visit our custom billing rates support page for further information on setting up different billing rates for users, projects and more.

Jump to:

  1. How to access time & billing settings
  2. Time tracking settings
  3. — Disable time tracking
  4. — Set time tracking increments
  5. Time billing settings
  6. — Set your default billing rate
  7. — Set your tax rates
  8. — Configure your billing report style
  9. Read next: Set your billing rates

Please note – Only admin users have access to time and billing settings in todo.vu. Learn more about user roles here.

todo.vu’s Solo Free plan permits one staff user with limited access features. You can update to todo.vu’s  Business Time plan to invite more admin users and use todo.vu’s premium features, such as customised branding on billing reports.

Accessing time and billing settings

To access your time and billing settings, click on your workspace name at the top left-hand side of your screen, and select ‘Time & billing settings’ from the drop-down menu.

Or, once you’re already logged into todo.vu, follow this link to access your time and billing settings.

A screenshot of todo.vu demonstrating how to access the Workspace's time and billing settings.

Time tracking settings

Time tracking (disable)

You can choose to disable time tracking in todo.vu, which means you won’t see the timer and you won’t be able to track and record your time on tasks. Any time already tracked and recorded will remain stored, but will not be shown.

That way, if you want to use todo.vu to organise and manage your tasks only, rather than to track your time, you will have a clean and clear platform to do just that.

A screenshot showing how to disable time tracking in your time and billing settings, in the case a user would like to use todo.vu for task management rather than time tracking.

Time tracking increment

Because no two businesses are the same, the time tracking increment setting is designed to give you the flexibility to adhere to your unique billing and business reporting requirements.

You can choose to round your recorded time to the nearest 1 minute, 5 minutes, 6 minutes, 10 minutes, 15 minutes or 30 minutes when editing logged time or stopping your timer on a task. You can also choose to round up your recorded time to the nearest minute; select ‘Always round time up’ from beneath the increment icons.

A screenshot of todo.vu's time and billing settings, where a User can select a unique time tracking increment; the nearest minute to which they want to round their time as it's tracked and recorded.

Time billing settings

Billing rate

Next, you can select your applicable currency and enter your default billing rate.

Your default billing rate will be the default rate applied to all users in your todo.vu workspace as they track time. This means that your time will be recorded at this rate on every task, unless you set up specific billing rates for users and/or projects. Learn how to set up different billing rates here.

Note – Only one currency can be selected per workspace.

A screenshot in todo.vu demonstrating where a User can configure their Workspace's default billing rate and currency.

Taxes

To incorporate tax into your billing reports, set up your tax rates under ‘Taxes’. If you are in Australia, for example, you would input 10% for goods and services tax (GST). You can add multiple tax rates.

Your tax totals will be automatically calculated for you when you create your billing reports. If you have multiple tax rates, you can configure the applicable rate for each client via the settings in their profile, which will then be automatically applied in their billing reports.

A screenshot in todo.vu demonstrating where a User can configure their Workspace's default tax rate.

Billing report style

In this section, you can set defaults for how you display data on a published billing report, as well as customise the look and feel of your report.

A screenshot demonstrating where a User can update their time billing reports’ style settings.

Set data display defaults:

  • Show time — Toggle this option off to hide all time entry data on published reports.
  • Show cost — Toggle this option off to hide all billing value data on published reports.
  • Show time on fixed-price projects — Toggle this option off to hide all time entry data related to fixed-price projects on published reports.
  • Show task IDs — Toggle this option off to hide task IDs on published reports.

Note changes made to these settings will not apply retroactively to existing published billing reports.

Set branding:

  • Company name and logo — This information is displayed at the top of your published reports.
  • Billing report time zone — This information is displayed at the top right-hand side of your published reports.
  • Billing report footer — This information is displayed at the bottom of your published reports. 

Changes made to your company name and logo will update across all published billing reports, while changes to your footer and time zone will only apply to new published billing reports.

Note that accounts on todo.vu’s Solo Free plan will display todo.vu branding in the billing report footer. You can upgrade your subscription to remove this branding.

READ NEXT:

How to set up billing rates for users, projects and clients. Read here >>

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